Removal Van Ilford Service Terms and Conditions
These Terms and Conditions govern the provision of removal and related services by Removal Van Ilford to residential and commercial customers. By booking or using our services, you agree to be bound by these Terms and Conditions. Please read them carefully before confirming a booking.
1. Definitions
In these Terms and Conditions, the following definitions apply:
1.1. Company refers to Removal Van Ilford, the service provider supplying removal and related services.
1.2. Customer refers to the person, firm or organisation booking or using the services of the Company.
1.3. Services refers to any removal, packing, loading, unloading, transportation, storage, or related services provided by the Company.
1.4. Goods refers to all items, furniture, equipment, personal belongings and any other property entrusted to the Company for the purpose of the Services.
1.5. Service Area refers to the geographical areas where the Company operates, including Ilford and surrounding districts, as determined by the Company from time to time.
2. Scope of Services
2.1. The Company provides domestic and commercial removal services, including van and driver hire, loading and unloading, and optional packing services within the Service Area and to destinations across the United Kingdom.
2.2. Any description of services or quotations provided by the Company are based on the information supplied by the Customer. It is the Customer's responsibility to ensure that all relevant information is accurate and complete.
2.3. The Company reserves the right to decline any booking or modify the services offered if the nature of the work, access conditions, or type of goods present a risk to health and safety, property, or the environment.
3. Booking Process
3.1. Bookings can be requested by the Customer through the Company's chosen communication channels. A booking is not confirmed until the Customer has accepted a written or clearly recorded quotation from the Company and any applicable deposit has been paid.
3.2. The Customer must provide accurate details including collection and delivery addresses, access information, item list or volume estimate, required dates and times, and any special requirements.
3.3. If the Customer underestimates the volume of goods, number of items, or labour required, the Company may adjust the quotation and charges on the day of the move or after completion of the services.
3.4. The Company may conduct a pre-move survey, either in person or remotely, to assess the work required. Any quotation issued following such a survey will supersede previous estimates.
3.5. All quotations are valid for a limited period specified by the Company. If no period is specified, quotations are valid for 30 days from the date of issue, subject to availability.
4. Quotations and Pricing
4.1. Unless stated otherwise, quotations are based on:
a. Reasonable and normal access to the property at both collection and delivery addresses.
b. The information supplied by the Customer at the time of quotation.
c. The Company performing the services during normal working hours.
4.2. The Company reserves the right to make additional charges if:
a. There are delays not caused by the Company, including waiting time at the property or due to key release issues.
b. The work involves additional floors, long carrying distances, or restricted vehicle access not disclosed at the time of booking.
c. The Customer adds extra items or requests additional services not included in the original quotation.
4.3. Any tolls, parking fees, congestion charges, or other local charges reasonably incurred in the performance of the services may be added to the final invoice.
5. Payments and Deposits
5.1. The Company may require a deposit at the time of booking. The amount and due date of the deposit will be communicated to the Customer.
5.2. Unless otherwise agreed in writing, the balance of the charges is payable by the Customer no later than on the day of the move and in any event before unloading at the delivery address is completed.
5.3. The Company accepts payment by methods notified to the Customer at the time of booking. The Company may refuse to accept certain forms of payment at its discretion.
5.4. If payment is not made in accordance with these terms, the Company may:
a. Refuse to start or continue the services.
b. Retain possession of the goods until full payment is received.
c. Charge interest on overdue amounts at the statutory rate or such other rate as may be notified to the Customer.
5.5. For account customers or commercial clients, separate invoicing and payment terms may apply as agreed in writing.
6. Cancellations and Postponements
6.1. The Customer may cancel or postpone the services by giving notice to the Company. The effective date of cancellation or postponement is the date on which the Company receives the notice.
6.2. The Company reserves the right to apply the following charges for cancellations or postponements:
a. More than 7 days before the scheduled service date: No cancellation fee, and any deposit paid may be refunded or credited at the Company's discretion.
b. Between 3 and 7 days before the scheduled service date: Up to 50 percent of the quoted charges may be payable.
c. Less than 3 days before the scheduled service date or on the day of service: Up to 100 percent of the quoted charges may be payable.
6.3. If the Company needs to cancel or significantly postpone the services due to circumstances beyond its reasonable control, it will notify the Customer as soon as reasonably practicable and will, where possible, offer an alternative date or refund any monies paid for services not carried out. The Company shall not be liable for any consequential loss arising from such cancellation or postponement.
7. Customer Responsibilities
7.1. The Customer is responsible for:
a. Ensuring adequate parking and access for the Company's vehicles at both collection and delivery addresses, including obtaining any necessary permits.
b. Packing all goods safely and securely where the Company is not providing a packing service.
c. Disconnecting and reconnecting any appliances, unless otherwise agreed.
d. Ensuring all goods are ready to be moved at the agreed time.
e. Being present or represented by an authorised person during loading and unloading to provide instructions and sign any necessary documents.
7.2. The Customer must not include in the goods any items that are hazardous, illegal, perishable, or otherwise unsuitable for transport, including but not limited to explosives, flammable materials, drugs, or live animals.
8. Excluded and Restricted Items
8.1. Unless agreed in writing, the Company will not move:
a. Jewellery, precious stones, cash or similar valuables.
b. Important documents such as passports, financial documents, or deeds.
c. Plants or perishable foodstuffs.
8.2. If such items are included without the Company's knowledge and consent, the Company will have no liability for any loss or damage to those items.
9. Waste Regulations and Disposal
9.1. The Company operates in compliance with applicable waste management and environmental regulations within the United Kingdom.
9.2. The Company is not a general waste collection service. Any removal of unwanted items or waste must be explicitly agreed in advance and may incur additional charges.
9.3. The Customer must declare any items intended for disposal, including bulky waste, electrical items, and furniture designated for recycling or disposal.
9.4. The Company will not transport or dispose of hazardous, controlled, or prohibited waste, including chemicals, asbestos, gas bottles, or clinical waste.
9.5. Where the Company agrees to remove and dispose of items, such disposal will be carried out through appropriate facilities or services. The Customer authorises the Company to determine suitable methods of disposal in accordance with legal requirements.
10. Limitation of Liability
10.1. The Company will take reasonable care in handling, loading, transporting and unloading the goods. However, the Company's liability for loss of or damage to goods is limited as set out in this clause.
10.2. The Company's total liability for loss of or damage to goods, whether arising from negligence, breach of contract, or otherwise, shall be limited to a sum per item or per consignment as specified by the Company in its quotation or standard terms. If no specific sum is stated, liability is limited to a reasonable market value subject to an overall cap.
10.3. The Company shall not be liable for:
a. Loss or damage arising from circumstances beyond its reasonable control, including but not limited to weather conditions, traffic, road closures, or acts of third parties.
b. Loss of or damage to items that were packed by the Customer, unless the Customer can demonstrate that such loss or damage was caused by the Company's negligence.
c. Any indirect, consequential, or purely economic loss, such as loss of profit, loss of business, or loss of opportunity.
10.4. The Customer is responsible for arranging any additional insurance cover for goods in transit or storage if desired. The Company may provide information about such insurance options upon request, but it is the Customer's responsibility to ensure adequate cover.
11. Claims and Complaints
11.1. Any visible loss or damage to goods or property must be noted on the Company's job sheet or delivery documentation at the time of completion of the services, where reasonably possible.
11.2. The Customer must notify the Company of any claim for loss or damage in writing as soon as reasonably practicable and in any event within 7 days of completion of the services, providing full details and supporting evidence.
11.3. Failure to notify the Company within the required time period may affect the Company's ability to investigate the claim and may reduce or extinguish any liability the Company may have.
11.4. The Company will investigate any properly notified claim and will respond to the Customer within a reasonable timeframe. Where liability is accepted, the Company may offer repair, replacement, or compensation up to the applicable limit.
12. Access, Parking and Property Damage
12.1. The Customer is responsible for ensuring adequate access for the Company's vehicles and staff. If access is restricted or unsuitable, the Company may refuse to carry out part or all of the services or may apply additional charges.
12.2. The Company will take reasonable care to avoid damage to property, including driveways, walls, and floors. However, the Company is not liable for damage resulting from:
a. The movement of large or heavy items in confined or awkward spaces where the Customer has requested the move to proceed despite advice to the contrary.
b. Pre-existing defects in property or fixtures.
12.3. The Customer should take reasonable precautions to protect flooring, walls and other surfaces, particularly in narrow hallways and staircases.
13. Delays and Waiting Time
13.1. The Company will use reasonable efforts to meet agreed collection and delivery times, but such times are estimates only and may be affected by traffic, weather, or other factors beyond the Company's control.
13.2. If the Customer causes delays, including delayed key release, incomplete packing, or lack of access, the Company may charge a waiting time fee at its standard hourly rate or as set out in the quotation.
14. Subcontracting
14.1. The Company reserves the right to subcontract all or part of the services to reputable third-party contractors. Where subcontractors are used, the Company will remain responsible for the overall performance of the services to the extent required by law and these terms.
15. Privacy and Data Protection
15.1. The Company collects and processes personal data in order to manage bookings, provide services, and administer its business. The Company will handle such data in accordance with applicable data protection laws.
15.2. The Customer agrees that their contact details and relevant information may be stored and used by the Company for service delivery, billing, and reasonable marketing of related services. The Customer may opt out of marketing communications at any time by notifying the Company.
16. Governing Law and Jurisdiction
16.1. These Terms and Conditions, and any non-contractual obligations arising out of or in connection with them, are governed by and shall be construed in accordance with the laws of England and Wales.
16.2. The parties agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute arising out of or in connection with these Terms and Conditions or the provision of the services.
17. General Provisions
17.1. If any provision of these Terms and Conditions is found to be invalid or unenforceable by a court or competent authority, the remaining provisions shall remain in full force and effect.
17.2. No failure or delay by the Company in exercising any right or remedy under these Terms and Conditions shall constitute a waiver of that or any other right or remedy.
17.3. These Terms and Conditions, together with any written quotation or service agreement, constitute the entire agreement between the Company and the Customer in relation to the services and supersede any prior discussions or understandings.
17.4. The Company may update or amend these Terms and Conditions from time to time. The version applicable to a particular booking will be the version in force at the time the booking is confirmed.
By confirming a booking with Removal Van Ilford or by allowing our team to commence work, the Customer confirms that they have read, understood, and agree to be bound by these Terms and Conditions.